Micro Soft Excel Shortcut Key
Key
|
Description
|
CTRL+SHIFT+(
|
Unhides any hidden rows within the
selection.
|
CTRL+SHIFT+&
|
Applies the outline border to the
selected cells.
|
CTRL+SHIFT_
|
Removes the outline border from the
selected cells.
|
CTRL+SHIFT+~
|
Applies the General number format.
|
CTRL+SHIFT+$
|
Applies the Currency format with two
decimal places (negative numbers in parentheses).
|
CTRL+SHIFT+%
|
Applies the Percentage format with no
decimal places.
|
CTRL+SHIFT+^
|
Applies the Scientific number format
with two decimal places.
|
CTRL+SHIFT+#
|
Applies the Date format with the day,
month, and year.
|
CTRL+SHIFT+@
|
Applies the Time format with the hour
and minute, and AM or PM.
|
CTRL+SHIFT+!
|
Applies the Number format with two
decimal places, thousands separator, and minus sign (-) for negative values.
|
CTRL+SHIFT+*
|
Selects the current region around the
active cell (the data area enclosed by blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable
report.
|
CTRL+SHIFT+:
|
Enters the current time.
|
CTRL+SHIFT+"
|
Copies the value from the cell above
the active cell into the cell or the Formula Bar.
|
CTRL+SHIFT+Plus
|
Displays the Insert dialog box
to insert blank cells.
|
CTRL+Minus (-)
|
Displays the Delete dialog box
to delete the selected cells.
|
CTRL+;
|
Enters the current date.
|
CTRL+`
|
Alternates between displaying cell
values and displaying formulas in the worksheet.
|
CTRL+'
|
Copies a formula from the cell above
the active cell into the cell or the Formula Bar.
|
CTRL+1
|
Displays the Format Cells
dialog box.
|
CTRL+2
|
Applies or removes bold formatting.
|
CTRL+3
|
Applies or removes italic formatting.
|
CTRL+4
|
Applies or removes underlining.
|
CTRL+5
|
Applies or removes strikethrough.
|
CTRL+6
|
Alternates between hiding and
displaying objects.
|
CTRL+8
|
Displays or hides the outline
symbols.
|
CTRL+9
|
Hides the selected rows.
|
CTRL+0
|
Hides the selected columns.
|
CTRL+A
|
Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the
current region. Pressing CTRL+A a second time selects the entire worksheet.
When the insertion point is to the right of a function
name in a formula, displays the Function Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses
when the insertion point is to the right of a function name in a formula.
|
CTRL+B
|
Applies or removes bold formatting.
|
CTRL+C
|
Copies the selected cells.
|
CTRL+D
|
Uses the Fill Down command to
copy the contents and format of the topmost cell of a selected range into the
cells below.
|
CTRL+F
|
Displays the Find and Replace dialog
box, with the Find tab selected.
SHIFT+F5 also displays this tab, while SHIFT+F4 repeats
the last Find action.
CTRL+SHIFT+F opens the Format Cells dialog box
with the Font tab selected.
|
CTRL+G
|
Displays the Go To dialog box.
F5 also displays this dialog box.
|
CTRL+H
|
Displays the Find and Replace
dialog box, with the Replace tab selected.
|
CTRL+I
|
Applies or removes italic formatting.
|
CTRL+K
|
Displays the Insert Hyperlink
dialog box for new hyperlinks or the Edit Hyperlink dialog box for
selected existing hyperlinks.
|
CTRL+L
|
Displays the Create Table
dialog box.
|
CTRL+N
|
Creates a new, blank workbook.
|
CTRL+O
|
Displays the Open dialog box
to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.
|
CTRL+P
|
Displays the Print tab in
Microsoft Office Backstage view.
CTRL+SHIFT+P opens the Format Cells dialog box
with the Font tab selected.
|
CTRL+R
|
Uses the Fill Right command to
copy the contents and format of the leftmost cell of a selected range into
the cells to the right.
|
CTRL+S
|
Saves the active file with its
current file name, location, and file format.
|
CTRL+T
|
Displays the Create Table
dialog box.
|
CTRL+U
|
Applies or removes underlining.
CTRL+SHIFT+U switches between expanding and collapsing
of the formula bar.
|
CTRL+V
|
Inserts the contents of the Clipboard
at the insertion point and replaces any selection. Available only after you
have cut or copied an object, text, or cell contents.
CTRL+ALT+V displays the Paste Special dialog
box. Available only after you have cut or copied an object, text, or cell
contents on a worksheet or in another program.
|
CTRL+W
|
Closes the selected workbook window.
|
CTRL+X
|
Cuts the selected cells.
|
CTRL+Y
|
Repeats the last command or action,
if possible.
|
CTRL+Z
|
Uses the Undo command to
reverse the last command or to delete the last entry that you typed.
|
Function
keys
Key
|
Description
|
F1
|
Displays the Excel Help task
pane.
CTRL+F1 displays or hides the ribbon.
ALT+F1 creates an embedded chart of the data in the
current range.
ALT+SHIFT+F1 inserts a new worksheet.
|
F2
|
Edits the active cell and positions
the insertion point at the end of the cell contents. It also moves the
insertion point into the Formula Bar when editing in a cell is turned off.
SHIFT+F2 adds or edits a cell comment.
CTRL+F2 displays the print preview area on the Print
tab in the Backstage view.
|
F3
|
Displays the Paste Name dialog
box. Available only if there are existing names in the workbook.
SHIFT+F3 displays the Insert Function dialog
box.
|
F4
|
Repeats the last command or action,
if possible.
CTRL+F4 closes the selected workbook window.
ALT+F4 closes Excel.
|
F5
|
Displays the Go To dialog box.
CTRL+F5 restores the window size of the selected
workbook window.
|
F6
|
Switches between the worksheet,
ribbon, task pane, and Zoom controls. In a worksheet that has been split (View
menu, Manage This Window, Freeze Panes, Split Window
command), F6 includes the split panes when switching between panes and the
ribbon area.
SHIFT+F6 switches between the worksheet, Zoom controls,
task pane, and ribbon.
CTRL+F6 switches to the next workbook window when more
than one workbook window is open.
|
F7
|
Displays the Spelling dialog
box to check spelling in the active worksheet or selected range.
CTRL+F7 performs the Move command on the
workbook window when it is not maximized. Use the arrow keys to move the
window, and when finished press ENTER, or ESC to cancel.
|
F8
|
Turns extend mode on or off. In
extend mode, Extended Selection appears in the status line, and the
arrow keys extend the selection.
SHIFT+F8 enables you to add a nonadjacent cell or range
to a selection of cells by using the arrow keys.
CTRL+F8 performs the Size command (on the Control
menu for the workbook window) when a workbook is not maximized.
ALT+F8 displays the Macro dialog box to create,
run, edit, or delete a macro.
|
F9
|
Calculates all worksheets in all open
workbooks.
SHIFT+F9 calculates the active worksheet.
CTRL+ALT+F9 calculates all worksheets in all open
workbooks, regardless of whether they have changed since the last
calculation.
CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then
calculates all cells in all open workbooks, including cells not marked as
needing to be calculated.
CTRL+F9 minimizes a workbook window to an icon.
|
F10
|
Turns key tips on or off. (Pressing
ALT does the same thing.)
SHIFT+F10 displays the shortcut menu for a selected
item.
ALT+SHIFT+F10 displays the menu or message for an Error
Checking button.
CTRL+F10 maximizes or restores the selected workbook
window.
|
F11
|
Creates a chart of the data in the
current range in a separate Chart sheet.
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Microsoft Visual Basic For
Applications Editor, in which you can create a macro by using Visual Basic
for Applications (VBA).
|
F12
|
Displays the Save As dialog
box.
|
Other
useful shortcut keys
Key
|
Description
|
ARROW KEYS
|
Move one cell up, down, left, or
right in a worksheet.
CTRL+ARROW KEY moves to the edge of the current data region
in a worksheet.
SHIFT+ARROW KEY extends the selection of cells by one
cell.
CTRL+SHIFT+ARROW KEY extends the selection of cells to
the last nonblank cell in the same column or row as the active cell, or if
the next cell is blank, extends the selection to the next nonblank cell.
LEFT ARROW or RIGHT ARROW selects the tab to the left
or right when the ribbon is selected. When a submenu is open or selected,
these arrow keys switch between the main menu and the submenu. When a ribbon
tab is selected, these keys navigate the tab buttons.
DOWN ARROW or UP ARROW selects the next or previous
command when a menu or submenu is open. When a ribbon tab is selected, these
keys navigate up or down the tab group.
In a dialog box, arrow keys move between options in an
open drop-down list, or between options in a group of options.
DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down
list.
|
BACKSPACE
|
Deletes one character to the left in
the Formula Bar.
Also clears the content of the active cell.
In cell editing mode, it deletes the character to the
left of the insertion point.
|
DELETE
|
Removes the cell contents (data and
formulas) from selected cells without affecting cell formats or comments.
In cell editing mode, it deletes the character to the
right of the insertion point.
|
END
|
END turns End mode on. In End mode,
you can then press an arrow key to move to the next nonblank cell in the same
column or row as the active cell. If the cells are blank, pressing END
followed by an arrow key moves to the last cell in the row or column.
END also selects the last command on the menu when a
menu or submenu is visible.
CTRL+END moves to the last cell on a worksheet, to the
lowest used row of the rightmost used column. If the cursor is in the formula
bar, CTRL+END moves the cursor to the end of the text.
CTRL+SHIFT+END extends the selection of cells to the
last used cell on the worksheet (lower-right corner). If the cursor is in the
formula bar, CTRL+SHIFT+END selects all text in the formula bar from the
cursor position to the end—this does not affect the height of the formula
bar.
|
ENTER
|
Completes a cell entry from the cell
or the Formula Bar, and selects the cell below (by default).
In a data form, it moves to the first field in the next
record.
Opens a selected menu (press F10 to activate the menu
bar) or performs the action for a selected command.
In a dialog box, it performs the action for the default
command button in the dialog box (the button with the bold outline, often the
OK button).
ALT+ENTER starts a new line in the same cell.
CTRL+ENTER fills the selected cell range with the
current entry.
SHIFT+ENTER completes a cell entry and selects the cell
above.
|
ESC
|
Cancels an entry in the cell or
Formula Bar.
Closes an open menu or submenu, dialog box, or message
window.
It also closes full screen mode when this mode has been
applied, and returns to normal screen mode to display the ribbon and status
bar again.
|
HOME
|
Moves to the beginning of a row in a
worksheet.
Moves to the cell in the upper-left corner of the
window when SCROLL LOCK is turned on.
Selects the first command on the menu when a menu or
submenu is visible.
CTRL+HOME moves to the beginning of a worksheet.
CTRL+SHIFT+HOME extends the selection of cells to the
beginning of the worksheet.
|
PAGE DOWN
|
Moves one screen down in a worksheet.
ALT+PAGE DOWN moves one screen to the right in a
worksheet.
CTRL+PAGE DOWN moves to the next sheet in a workbook.
CTRL+SHIFT+PAGE DOWN selects the current and next sheet
in a workbook.
|
PAGE UP
|
Moves one screen up in a worksheet.
ALT+PAGE UP moves one screen to the left in a
worksheet.
CTRL+PAGE UP moves to the previous sheet in a workbook.
CTRL+SHIFT+PAGE UP selects the current and previous
sheet in a workbook.
|
SPACEBAR
|
In a dialog box, performs the action
for the selected button, or selects or clears a check box.
CTRL+SPACEBAR selects an entire column in a worksheet.
SHIFT+SPACEBAR selects an entire row in a worksheet.
CTRL+SHIFT+SPACEBAR selects the entire worksheet.
<![if !supportLists]>
 <![endif]>If the worksheet contains data,
CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR
a second time selects the current region and its summary rows. Pressing
CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.
<![if !supportLists]>
<![endif]>When an object is selected,
CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.
ALT+SPACEBAR displays the Control menu for the
Excel window.
|
TAB
|
Moves one cell to the right in a
worksheet.
Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog
box.
SHIFT+TAB moves to the previous cell in a worksheet or
the previous option in a dialog box.
CTRL+TAB switches to the next tab in dialog box.
CTRL+SHIFT+TAB switches to the previous tab in a dialog
box
|